Medirota is used to effectively plan, operate and report on mixed-role activity for consultant-led services in a wide range of clinical, surgical, medical and ward based departments. Medirota is used to coordinate around 18,000 staff in over 400 departments at 60 NHS Trusts.

Introduction to Medirota

Medirota helps departments present a clear overview of the service that is planned and then delivered. Data and reports are readily available and provide information that allows departments to shape and model their service. Mapping allows for rota information to be shared between departments to improve communication and collaboration within and across teams.

Rotamaps services help departments to plan future activity, adapt that plan to meet changes in demand and capacity, and report on activity that's been delivered to analyse depatmental performance. Use this data to help inform improvements to future plans, maximising the use of your clincal workforce and streamlining service delivery.

Key features

Plan future activity

based on fixed or flexible working patterns and changing service demands.

  • Add automatically repeating patterns of work
  • Track delivery of activity against flexible annualised contracts
  • Add minimum required staffing levels

Manage changes

to live rotas quickly and accurately to meet changes in demand and capacity.

  • Manage leave requests
  • Make ad hoc adjustments to activity
  • Automatically communicate late notice changes
  • Offer out uncovered sessions to clinicians

Ensure compliance

with rules such as Junior Doctor Contract regulations.

  • Monitor compliance for cohorts
  • Run compliance checks at the point of assignment
  • Resolve Exception Reports with elected supervisors

Share information

with the right people quickly and easily.

  • Configure automated alerts to theatre planning teams, secretaries and others
  • Share rota information with other specialties that use Medirota
  • Integrate seamlessly with other systems
  • Enable clinicians to link the rota with their personal calendar
  • Improve coordination and utilisation of shared resources, such as Theatres

Pull reports and KPIs

on departmental performance, including planned sessions, sessions worked, and leave taken.

  • Monitor capacity and demand
  • Submit clinicians’ absence & attendance records to ESR
  • Compare performance against other NHS Trusts using benchmarking data

Mobile apps for iOS and Android

put one up-to-date rota in everyone’s pockets.

  • Check the rota on the go
  • Receive automated notifications of changes to activity
  • Submit requests for leave and check leave bookings
  • Submit requests to work uncovered sessions

What our users say

"Using Medirota has allowed us to demonstrate some of the inefficiencies that were ingrained in our department, allowing our admin team to plan further in advance and subsequently make more efficient use of substantive resource."

–James Downer, Trauma and Orthopaedics, St George's University Hospitals NHS Foundation Trust

"Medirota has helped us remove the duplication of effort and associated waste when constructing the rota and most crucially, provides a central document for all staff who need it. It has solved the issue of double booking clinics and theatre lists and provides the opportunity to audit of our session provision with minimal effort. The number of queries regarding the location of our staff has dramatically reduced and Medirota helps us communicate vital information about the rota throughout the Trust."

–Jo Clothier, Orthopaedics, Royal Bournemouth and Christchurch Hospitals NHS Foundation Trust

"Having the ability to view several weeks of rota in advance, highlights shortfalls in staff levels ahead of notice, allowing for better service planning and reducing the element of last minute panic changes."

–Sheenagh Manning, Trauma & Orthopaedics, West Suffolk Hospital NHS Trust

Medirota - Our Experience

Patrick Addison, Consultant Plastic Surgeon and Rota Master for NHS Lothian, discusses how Medirota helped to transform patient flow in his department.