CLWRota and Medirota apps

January 2020

This doc explains the main functions of the Rotamap apps for clinicians whose departments have recently implemented our services.

The Rotamap apps are available from the Google Play Store for Android phones and on the Apple App Store for iPhones: the iOS CLWRota and Medirota apps are compatible with devices running on iOS 9 or higher. The Android CLWRota and Medirota apps are compatible with Android devices on Android OS 6 or higher. You can use the buttons below to download them.

Index

• Logging in
• Menus and Navigation
• Rota Views
• Detailed Session Information
• Leave
• Bids
• Messages
• Personal Summary
• Help & Contact

Logging in

When opening the app for the first time, you will reach a login page. The ‘server’ is a version of the URL you use to access the full CLWRota or Medirota website appended with '/app'. For instance, for “https://demo.clwrota.com” the server would be “demo.clwrota.com/app ''. Your CLWRota or Medirota username and password remain the same.

Menus and Navigation

Tap the menu icons in the top-left of the screen and the top-right corner to reveal the main options.

Throughout the app you can navigate forwards and backwards to view different days or weeks by swiping the screen left and right. You can also tap on the date at the top of the screen to bring up a date picker that allows you to jump directly to any particular week.

Swiping downwards will manually refresh the page, given that you have an internet connection. The rota can still be accessed if you re-open the app without a connection, but the information may be out of date as a result.

The Filters icon and the Search bar in the title allow you to restrict views to a certain group of activities, locations or people.

Rota Views

Session information displayed includes the location/activity, session title, speciality and any other clinicians included in the session. If a note or marker has been attached, it will be displayed here as an icon.

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My Oncalls

My Oncalls shows your oncall activity one week at a time.

Rota by Location/Activity

This screen provides an overview of all activity across the department, ordered by activity. The Filters icon in the title bar allows you to restrict this view to a certain group of locations or activities only.

Rota by Person

This shows activity for each consultant and trainee in alphabetical order, so you can see where your colleagues are working. Like the Rota by Location / Activity view, you can use the Filters icon to show only certain groups of people.

Oncall Rotas

The Oncall Rotas screen shows who is allocated for each of the oncalls for the selected day.

Detailed session information

You can tap on any session to view further details, including any notes the administrator has attached. If other clinicians working in the session have chosen to make their phone number visible to their colleagues (which you can do in the Profile tab on the full site), you can contact them with the ‘Call’ link against their name.

On this screen you can also make 'Annotations' related to the session. If you would like to know more about this feature, you can find more on the Annotations doc.

Messages

The Messages page lists all messages that you have received through CLWRota or Medirota. They may contain information about late changes to your activity, approval or rejection of your leave requests or custom messages from administrators or colleagues. Unread messages will be marked with a circle.

You can also send a message to the department admin team or other clinicians from the app by tapping the menu icon, and then choosing 'Send message'. Any messages sent to ‘Department Admin’ will be viewable by anyone with an admin login.

For more on how messages and alerts work, see the Messaging docs. If you would like to email Rotamap Support, see the 'Help & Contact' section below.

Leave

My Leave page provides an overview of all of your upcoming leave bookings. You can tap into each one to view the details.

Depending on the state of the leave booking, you may be given the option to perform certain actions. For example, if it is an unsubmitted draft request, you have the option to submit or discard it, and if it is an approved booking you can request to cancel it.

You can also make new leave requests through the app by tapping the menu button in the top-right and selecting ‘Request leave’.

Making new leave requests

Selecting the 'Request leave' menu option allows you to create and submit a new leave request. Here you can pick the dates and sessions for which you would like to request leave. Select the type of leave and add a comment, then tap ‘Next’. This will take you to a screen showing the impact of the leave, where, as above, you can choose to either submit or discard the request.

Please note that the ability to make leave requests through CLWRota or Medirota is conditional on your department’s configuration.

For a comprehensive guide on how leave works for clinicians please visit this link Leave docs.

Bids

Tapping on Bids option on the left hand-side menu allow you to see uncovered sessions which have been offered out by the Department Administrators. You can either Decline the bid offers you see on that list, or send a response saying you would like to cover the session and how you would like to be remunerate for your work.

To learn more please see our Bids doc.

Personal Summary

Your Personal Summary page shows an overview of how much leave you have taken and have remaining, as well as the number of sessions you have worked compared to anticipated delivery. You can find a more detailed analysis under the Reports tab on the full site.

Help & Contact

Help provides a quick guide to navigation, the colour coding on the rota, and other useful information. The 'About' page provides information on the device you're using and the current app version in case you ever need this information when contacting us.

Contact provides you with quick links to directly email your rota co-ordinator or the Rotamap support team.

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